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REGION 3 ARABIAN HORSE ASSOCIATION

BYLAWS

Revision  Adopted 11/16/2006

ARTICLE I - - NAME

The name of this organization shall be Region 3 Arabian Horse Association.

ARTICLE II- - OBJECTS AND PURPOSES

The objects and purposes of Region 3 Arabian Horse Association are:

                1.  To provide for the promotion of the Arabian Horse Breed.

                2.  To promote, encourage and stimulate popular interest in the versatility and outstanding qualities

                    of the Arabian Horse as a companion, riding, breeding and show horse.

                3.  To formulate publicity and educational programs and other activities in the interest of Arabian Horse owners,

     clubs and enthusiasts.

                4.  To foster and encourage good relations between Member Organizations of Region 3 and between Member                                                                                                                                    Organizations and the Arabian Horse Association (AHA).

                5.  To promote and coordinate Arabian Horse activities throughout Region 3 and sponsor the holding of

                     Arabian and Half Arabian Championships.

                6.  To support the objectives and purposes of AHA.

                7.  To do any and all things necessary or appropriate to accomplish the objects and purposes stated herein.

ARTICLE III - - MEMBERSHIP

Section 1.  Region 3 territory shall consist of the California counties of Santa Cruz, Santa Clara, Stanislaus, and Amador, and all of California north of those counties but not including Alpine county, plus the geographical territories encompassed by certain Member Organizations in Nevada.  Appendix A lists those Nevada Member Organizations. It may change from time to time.

Section 2. Member Organizations recognized by AHA that have designated Region 3 to be their affiliation shall be

Member Organizations of Region 3.

Section 3.  Each Member Organization shall pay annual dues to Region 3 as prescribed by the Board.  Such dues shall be based on the allowable Delegate count authorized by AHA for the prior year’s convention.  Dues shall be delinquent on June 1.  A Member Organization failing to pay dues by that date shall be dropped from the roster of Region 3 and AHA shall be so notified.

ARTICLE IV - - Board of Delegates

Section 1:  The affairs of Region 3 shall be managed by a Board of Delegates (the “Board”).  This Board shall consist of the Director who shall also be the Chairman, the Vice-Director, the Treasurer, the Secretary, the immediate past Director, and the Delegates from the Member Organizations.  The Director and the immediate past Director shall be voting members of the Board.  The Vice-Director, Treasurer, and Secretary shall be voting members of the Board if they are Delegates.

Section 2:  Each Member Organization shall provide to the Secretary the names and addresses of its Delegates and Alternates.  The number of Delegates shall be no more than the number authorized by AHA to be Delegates to the AHA Convention. This listing may be revised by the Member Organization from time to time.

Section 3: A listed Alternate may act in place of his Member Organization’s Delegate at any meeting of the Board.

ARTICLE V - - OFFICERS

Section 1: The officers of Region 3 shall consist of a Director, a Vice-Director, a Treasurer and Immediate Past  Director.  The Secretary of Region 3 shall be appointed by the Director and is ex-officio an officer of Region 3.

Section 2.  The Director shall appoint and announce the Nominating Committee  who shall nominate a Director, Vice-Director and Treasurer for the ensuing election. 

REGION 3 ARABIAN HORSE ASSOCIATION BYLAWS

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Section 3:  The Director, Vice-Director and the Treasurer shall be elected by the Board in odd-numbered years. Their term of office shall start at the close of that year’s AHA convention  and shall be for about two years, until the close of the next odd-year convention, or until their successor takes office.  The Nominating Committee may nominate a candidate for office provided he is on the qualified membership list defined by AHA.  In the event of a vacancy, for any reason,  in the office of Director,

the Vice-Director shall forthwith become Director for the unexpired term.  A vacancy in any other office shall be filled by appointment by the Director subject to ratification by  the Board at the next Regular Meeting of the Board.

Section 4: The Director shall preside at all meetings of the Board and shall manage the affairs and business of Region 3, subject to the limitations imposed by these By-Laws and the Board..

Section 5: The Vice-Director shall assume the duties of the Director  in the event of his absence or inability to act, or at the Director’s request.

Section 6. The Secretary shall keep or cause to be kept a full and complete record in writing of the proceedings of Region 3 and shall notify all officers, delegates, alternates and presidents of Member Organizations of the time and place of all meetings.  The Secretary shall maintain a current list of the names, addresses, telephone numbers and emails of delegates, alternates, officers, presidents of Member Organizations, committee chairmen and members of Region 3 Member Organizations. The Secretary shall keep an inventory of all Region 3 property and shall perform such other duties as usually pertain to the office of Secretary. 

Section 7.  The Treasurer shall be the chief financial officer of Region 3 and shall receive or cause to be received all funds belonging to or paid into Region 3 and safely keep the same.  The Treasurer shall disburse funds of Region 3 in accordance with the objectives and purposes in Article II. 

Section  8:  The Parliamentarian shall be appointed by the Director and shall advise the Director and the Board.

Section 9:  In addition to the duties outlined in the preceding Sections, the Officers shall have such other duties as may be assigned by the Board.

ARTICLE VI - - MEETINGS

Section 1:  There shall be at least quarterly Regular Meetings of the Board, one of which shall be held within 90 days prior to the AHA Annual Convention.

Section 2:  Special Meetings of the Board may be held at any time or place upon call of the Director or upon written request to the Director by at least  25%  of the Delegates.

Section 3:  Written notice of any meetings shall be given to all Board members at least 15 days prior to the meeting except that a meeting may be called during the AHA Annual Convention, provided that all Delegates registered at the Convention are given prior notice.

Section 4:  The quorum shall be 40% of the Board, provided that 7 or more Member Organizations are represented.

ARTICLE VII - - COMMITTEES

Section 1:  The Director shall appoint all committees and their chairs from members of Member Organizations.  Any member of a Member Organization may request to be on a Region 3 committee.

Section 2:  The Director shall be ex officio a member of all committees except the Nominating Committee.

Section 3:  Each committee may adopt rules for its own use not inconsistent with these Bylaws or any rules adopted by the Board.

Section 4.  The duties and powers of each committee are subject to review and/or approval by the Board.

ARTICLE VIII - -  PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules Of Order Newly Revised shall govern Region 3 in all cases to which

they are applicable and in which they are not inconsistent with these bylaws and any special rules of order Region 3 may adopt.

REGION 3 ARABIAN HORSE ASSOCIATION BYLAWS

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ARTICLE IX - -  AMENDMENT OF THE BYLAWS

These Bylaws may be amended by a 2/3 vote of those present and voting at any meeting of the Board, provided that written notice of the proposed amendment has been sent to all Delegates and Alternates at least 15 days but not more than 45 days prior to that meeting.

Appendix A:  Member Organizations in Nevada

Carson Valley Arabian Horse Association

Comstock Arabian Horse Association.                                            

                       END